Rotary InternationalGroup Study Exchange Timeline
Below is a general timeline to aid Rotarians in successfully planning the district’s Group Study Exchange (GSE).
July-August
District governors-elect receive the GSE District Application (167-EN)
1 October
Deadline for completed GSE district applications to be submitted to The Rotary Foundation
November-January
GSE pairings confirmed by the Trustees and announcements mailed to districts.
District governors-elect confirm their GSE travel dates by submitting the GSE Travel Information Form to The Rotary Foundation by 1 January.
June-July
District GSE chair receives team leader and team member applications, program guides, promotional materials, and alumni pins.
At least six months before departure
GSE selection committee interviews team-leader and team-member candidates and makes final selection.
Two months before departure
Host itineraries must be submitted to GSE staff at the Foundation and approved by the visiting team.
Team member applications and Certification of Insurance and Medical Certificate must be submitted to GSE staff at the Foundation.
GSE Team Travel Request forms must be submitted to the GSE department as well as Rotary International Travel Service or designated agency.
Note: If predeparture documents are not received by the Foundation at least 45 days before departure, the GSE may be POSTPONED or CANCELLED.
Two months after return
GSE team final reports are due (electronically) to GSE staff at the Foundation and to the district governors and GSE chairs of both the host and sending districts.